Volunteers Position Guide

Photo Archives

Photo Archivist
Reports to Executive Director
Assistant Photo Archivist
Reports to Photo Archivist
Supervising Assistant Archivists.
Assisting staff in preparing exhibits.
Assisting staff in preparing exhibits (optional)

File Maintenance

Cataloging and Data Entry of Vintage Photos

  • collate original photos with prints, negatives, etc. and enter data and description on catalog forms for electronic data entry;
  • and/or: enter data from cataloging forms into a museum software data base;
  • and/or: scan or take digital photos of the above items.

Performing on site research, assisting the public in locating vintage photos in the collection and/or scanning images for customers.

Requirements:

  • basic computer knowledge.
  • the Society will provide on the job training.

Time commitment:

  • Number of hours flexible.
  • During museum hours: 11 AM to 4 PM Thursdays & Fridays, 10:00 AM to 4:00 PM Saturdays.
  • Other times as needed for exhibits.

File Maintenance

Cataloging and Data Entry of Vintage Photos

  • collate original photos with prints, negatives, etc. and enter data and description on catalog forms for electronic data entry;
  • and/or: enter data from cataloging forms into a museum software data base;
  • and/or: scan or take digital photos of the above items.

Performing on site research, assisting the public in locating vintage photos in the collection and/or scanning images for customers.

Requirements:

  • basic computer knowledge.
  • the Society will provide on the job training.

Time commitment:

  • Number of hours flexible.
  • During museum hours: 11 AM to 4 PM Thursdays & Fridays, 10:00 AM to 4:00 PM Saturdays.
  • Other times as needed for exhibits (optional).

Contact:

Tom Porter, Volunteer Coordinator
Stamford Historical Society
1508 High Ridge Road
Stamford, CT 06903

Telephone: 203-329-1183
e-mail: volunteer@stamfordhistory.org

Textile Collection

Textile Collection Volunteer
Reports to Executive Director

Collection maintenance.
Assisting staff in preparing exhibits.

Requirements

  • Interest in textiles.
  • Comfortable working with fabrics.

Time Commitment

  • Number of hours flexible.
  • During museum hours: 11 AM to 4 PM Thursdays & Fridays, 10:00 AM to 4:00 PM Saturdays.
  • Other times as needed for exhibits.

Contact

Tom Porter, Volunteer Coordinator
Stamford Historical Society
1508 High Ridge Road
Stamford, CT 06903

Telephone: 203-329-1183
e-mail: volunteer@stamfordhistory.org

Assistant Treasurer Volunteer
Reports to Treasurer

Works with Administrative Assistant and Board Chairman

Compile, pay and record bills

Prepare Deposits for Treasurer

Requirements

  • Excellent references for honesty and reliability
  • Comfortable working with money and basic record-keeping
  • Should be able to use Excel spreadsheets
  • Knowledge of QuickBooks would be useful, but not required

Time Commitment

  • Two – four hours a week
  • During museum hours: 11 AM to 4 PM Thursdays & Fridays
  • Other times that are mutually agreeable for you and the Treasurer

Contact

Tom Porter, Volunteer Coordinator
Stamford Historical Society
1508 High Ridge Road
Stamford, CT 06903

Telephone: 203-329-1183
e-mail: volunteer@stamfordhistory.org

Reports to Executive Director

Recruit and coordinate volunteers - Meet new people and help them find interesting tasks to accomplish at Stamford’s history center. Since the Stamford Historical Society is largely staffed by volunteers, the Volunteer Coordinator is essential to the health of our organization.

Requirements

 Acquire knowledge of the Society’s and the volunteers' needs.

 Establish rapport with staff, chairs of committees, and especially with volunteers. This is achieved through visits to the Society as well as personal contact with volunteers.

 Minimum 1 year commitment

Sources of volunteers

 Internet sites such as Volunteermatch.org and the local Volunteer Center’s ucanhelp.org, as well as the Society’s own website have been invaluable in bringing our needs to the public.

 Communication with area schools brings the Society student volunteers. Many schools now require students to do community service. We have had great success in responding to individual students as well as attending school volunteer fair in order to enlist student volunteers.

Important! The Society’s hours do not necessarily fit well with the school day, so Saturdays are the only times students can come to work for us during the school year. Because this is generally a student’s first experience volunteering the Coordinator must realize that he/she could be setting a life long path of enjoying volunteering. Be sure that the volunteer task is one of interest to the student, one that he or she will look forward to coming in to perform rather than thinking of it as yet another chore. While this is also true for matching adults to volunteer work it is of greater importance in dealing with student volunteers.

Process

After initial contact is made via telephone or email, the Coordinator sets a time for an interview with the prospective volunteer. It is your chance to ‘sell’ the Society. Once the candidate is interested in what we have to offer he/she is introduced to the appropriate committee chair who will give an in depth picture of the particular needs in that area. This can be done at the same time as the initial interview or at a second meeting. Once a match is made, the Coordinator maintains contact with the volunteer to be sure they are enjoying what they are doing and to answer any questions they may have.

Record keeping

All volunteers complete a volunteer information form that is filed in the appropriate notebook in the Director’s office. Volunteers sign in and out whenever they come to work. The Coordinator tallies the hours and lists the names of volunteers annually. The sign in sheets and lists are filed in the paper file in the office. Some volunteers work at home and they should inform the Coordinator of their hours on a monthly basis. Oftentimes board members do not sign in and so the Coordinator must estimate their volunteer hours. The totals of both number of volunteers and total hours worked are sent to the Chairman of the Board of Directors annually.

Time commitment

1 to 10 hours a week depending upon the need for volunteers. Some volunteers are needed for work on special projects as opposed to regular weekly or biweekly projects. Toward the end of the school year many students need letters from the Society verifying the time spent as well as the job done, the Coordinator is responsible for these letters. A good deal of the Coordinators work can be done offsite so he/she must keep records of hours worked.

Contact

Tom Porter, Volunteer Coordinator
Stamford Historical Society
1508 High Ridge Road
Stamford, CT 06903
Telephone: 203-329- 1183
e-mail: volunteer@stamfordhistory.org

OR

Pam Coleman, Chairman
info@stamfordhistory.org

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